CAPITAL CITY BASS CLUB CONSTITUTION AND BY-LAWS
ARTICLE 1 – NAME AND PURPOSE
Section
1: Name
This club shall
be called the Capital City Bass Club of Olympia, Washington.
Section
2: Purpose
The purpose of
the Capital City Bass Club shall be:
A. To stimulate
public awareness of bass fishing as a major sport.
B. To offer our state Fish and Wildlife department our organized moral
and political support and encouragement as is conductive to the warm
water fisheries.
C. To promote full adherence to all conservation codes and practices.
D. To promote good sportsmanship
E. To unify the voice of anti-pollution of valuable water resources.
F. To actively participate in matters of constructive conservation
which concerns fishing waters.
G. To enhance the transfer of invaluable fishing information to individual
members.
H. To encourage instruction and development of fishing skills.
I. To promote and encourage youth fishing, and a love for this great
recreation.
ARTICLE 2 – MEMBERSHIP
Section
1: Number of Members
The club shall
begin with and maintain at least six members. During the club’s first
six months of existence, total general membership shall not exceed
sixty members. After six months, this number may be altered by amendment.
Section 2: Requirements
for Membership
To become an adult
member, a person shall:
A: Voluntarily
express a genuine interest in membership.
B: Be in full agreement with the Constitution and By-Laws.
C: Be 19 years of age or older by August 31.
D: Be willing to work on club projects and attend meetings.
E: Mandatory participation in at least one club function other than
tournaments or club
meetings.
To become a junior
member, a person shall:
A: Be between
11 and 18 years of age.
B: Have a signed consent form from a parent or legal guardian.
C: Comply with adult club member requirements A and B.
Junior members
must have obtained the age of 11 years, but not yet 19 years, on August
31. Any junior member whose nineteenth birthday occurs before September
1 shall be considered an adult member for the entire calendar year.
This status shall apply to membership dues and club tournament standings.
Section 3: Membership
dues
Adult membership
dues shall be $40.00 annually, payable upon completion of a membership
form. There will be a $15.00 initiation fee for all new adult members,
for a total of $55.00. Junior membership dues shall be $20.00 annually,
payable upon completion of a membership form and a signed consent
form from a parent or guardian.
Any person joining
the club before the final tournament of the year shall pay full annual
dues. Any person joining after the final tournament shall pay full
annual dues, good for the next calendar year. Club members in good
standing will receive an annual membership card and a monthly club
newsletter.
Renewal membership
dues shall be paid on or before the November club meeting. Adult members
that do not pay their annual dues on or before the November club meeting
must pay the initiation fee for new adult members to remain in good
standing. Any member not paying their annual dues on or before the
January club meeting will not receive a club newsletter until their
dues are paid. Any member that does not pay their annual membership
dues by the March club meeting will no longer be a club member.
ARTICLE 3 – OFFICERS,
BOARD MEMBERS, ELECTIONS, VACANCIES AND ELEIGBILITY
Section 1: Officers
and Their Duties
The officers of
the club shall comprise the club’s executive board and shall consist
of:
A. President.
The President’s duties include: general coordinator, presiding over
all meetings, directing all official business, appointing and directing
all committee functions, supervising all club functions, planning
the agenda for all club meetings and presiding over all board functions
and meetings.
B. 1st Vice President. The 1st Vice President’s duties include: program
chairman, planning the entertainment for each meeting, assisting the
President in his duties and presiding in the absence of the President.
C. 2nd Vice President. The 2nd Vice President’s duties include: projects
chairman, working and planning on various projects that the club may
wish to get involved in, selling club merchandise and assisting in
the collection of club fees.
D. Secretary/Treasurer. The Secretary/Treasurer’s duties include:
Public relations and fundraising chairman, maintaining accurate minutes
of all meetings, maintaining accurate financial records and reporting
at each meeting, being responsible for all monies of the club and
controlling overall income and expenses, including the payment of
club bills.
Section 2: Board
Members and Their Duties
Club officers
(executive board) and the positions listed below (when filled) are
members of the board that will normally meet one week before each
club meeting to discuss appropriate club business and activities.
Past club presidents are also considered members of the board. All
club members are welcome to participate in board meetings. However,
board decisions are limited to board members only.
A. Membership
Chairman. The membership chairman will be responsible for maintaining
membership applications, coordinating membership drive activities,
maintaining a record of each member showing activity such as attendance
at club meetings, tournaments and all club functions.
B. Tournament Director. The tournament director will be responsible
for planning and setting up the tournament schedule; enforcing club
tournament rules (see article 5) and state fishing laws; selecting
two members to be tournament officials for each tournament; setting
up the point schedule to determine tournament winners, club standings,
Big Bass of the Year award and Angler of the Year; planning any inter-club
tournaments and is in charge of ordering and presenting any trophies
and/or awards.
C. Conservation and/or Legislative Chairman. The conservation and/or
legislative chairman will be in charge of any problems or projects
that may arise, such as water pollution, raising of bass, etc.
Section 3: Election
of Officers
First call for
nominations of new club officers will be requested at the October
club meeting. Last call for nominations is at the November club meeting.
The election of officers shall be held annually at the regular meeting
during the month of November. Elections shall be held by secret ballot
by the simple majority of members present.
Section 4: Selection
of Board Members
Members of the
board shall be selected by the executive board, presided over by the
President.
Section 5: Voting
Eligibility.
Each adult member
in good standing is entitled to one vote. Proxy votes are not permitted.
Section 6: Term
of Office.
The term of office
is for two years, which shall begin on January 1 and end on December
31.
Section 7: Vacancies.
In the event of
an office becoming vacant, nominations shall be requested and an election
held at the next meeting to fill the un-expired term of the individual
vacating the office. If this is not feasible, the executive board
may appoint an individual to fill the vacancy.
Section 8: Eligibility
for Holding Office.
To be eligible
for an office, a member must:
A. Have been an
adult member for at least six months (six months requirement waived
during the first twelve months of club existence.)
B. Have attended at least ¾ of the club meetings and ¾
of the club functions.
ARTICLE
4 – METHOD OF AMENDING THE CONSTITUTION AND BY-LAWS
The constitution
and by-laws may be amended at any regular meeting by a 2/3 vote of
the adult members present, providing written notice of the proposed
amendment has been presented to the membership at least one regular
meeting prior to the vote. Voting will be by show of hands or by ballot.
ARTICLE
5 – TOURNAMENT FISHING RULES
Section
1: General Tournament Rules
1. All contestants
must be paid up members of the CCBC.
2. Pairing, fishing hours (8 hours per tournament day), starting point,
drawing for starting positions, and weigh-in area will be announced
at the regular CCBC meeting prior to the tournament(s). The acting
tournament director and present board members may later modify the
tournament fishing hours for safety reasons. No pre-fishing is allowed
after the Sunday immediately before all club tournaments, unless otherwise
announced by the board at a club meeting.
3. Tournament contestants must sign up for the tournament draw on
the night of the regular CCBC meeting preceding the tournament. If
you are not signed up, you cannot fish in the tournament. Meeting
attendance is not required to sign up. Entry fee will be $20.00 per
tournament for adults and $15.00 per tournament for junior members
and must be paid on the night of the regular CCBC meeting preceding
the tournament. If you have not paid, you cannot fish. Anyone signing
up for a tournament and then not showing up will forfeit the entry
fee unless his partner and the Tournament Director have been notified.
If this provision is met, the fee will be applied to the next tournament.
4. There will be a 75% payout to the top three finishers in both the
draw tournament and the team series. Team entry fees go to team payouts
and individual fees go to individual payouts. The CCBC will retain
the other 25%. For the 75% payout the breakout is as follows:
1st Place – 50%
2nd Place – 30%
3rd Place - 20%
You must catch
fish to receive a payout. Unawarded place money is retained in the
CCBC general fund.
5. All boaters are required (by law) to sign a zebra mussel disclaimer
statement for all club tournaments. Boaters must sign the statement
at the same time they sign up for a tournament.
6. There will be a 12-inch minimum size limit on all bass weighed
in, unless a lake has a larger minimum size limit, in which case the
larger size limit will be the CCBC tournament limit.
7. There will be a 5 fish limit per person.
8. Fish will be measured on a flat board with mouth closed.
9. Fish may not be physically altered, i.e. fins or tail clipped,
etc.
10. Points will be awarded with the following rules:
• Winner will
receive 300 points.
• The scoring will decrease in a ten-point increment from first place
to last place. 300, 290, 280, 270, …etc.
• An angler or anglers having no fish to weigh will receive the last
respective place points, which is 10 points less than the lowest place
with weighed fish.
• In the event of all ties, big fish will be the deciding factor.
• If big fish ties, the largest bag will be the deciding factor.
• Tiebreakers for 1st though 3rd will be resolved for all events,
if fish are caught. Year-end standing ties will be resolved for 1st
though 10th for individuals and 1st through 3rd for the team series.
• Winner will be determined by the most weight for one of the two
days fished (best day).
11. A contestant will forfeit the total weight of his largest fish
for each fish that does not meet the size restrictions in Rule 6.
A contestant may request a courtesy measurement before weighing his
fish. Fish that do not meet the size restrictions in Rule 6 will not
be weighed. A quarter-pound will be subtracted from each dead fish,
as determined by the Tournament Officials.
12. A 5-point penalty will be assessed for each fish to boats/fishermen
not being in the immediate checkpoint area at the prescribed check-in
time, up to a time limit of 10 minutes. Anyone more than 10 minutes
late will not have their fish weighed and will receive last place
minus 10 points. Draw tournament contestants and at least one team
member must be present at weigh-in to weigh their fish.
13. Trolling or the use of live or prepared bait is prohibited during
a CCBC tournament and for big bass of the year. Motor controlled drifting
is allowed.
14. All boats must have live wells or suitable containers with aerators
and should use Jungle Juice or other fish relaxant in them. No stringers
allowed.
15. A club cap, jacket or shirt should be worn during club tournaments.
At least one piece of club clothing must be worn at weigh-in. Club
members in violation at weigh-in shall forfeit 10 points.
16. Safe boating and good sportsmanship are expected of everyone.
All infractions should be reported to tournament officials as soon
as possible. All boats will have approved safety devices, and all
contestants will wear Coast Guard approved life preservers when the
big engine is operating. Any CCBC tournament participant may consume
no alcoholic beverages or illegal drugs during tournament hours. Any
tournament rule violation or act of a member that reflects unfavorably
on the CCBC will result in disqualification.
17. Contestants must hook and play their own fish. All fishing and
landing of fish must be conducted from a tournament boat.
18. Department of Fish and Wildlife rules will be adhered to except
in those instances where CCBC rules are more stringent. According
to state law, all tournament boats must display the required contest
banner.
19. Decisions of the Tournament Director will be final. The Tournament
Director may request support and/or opinions from available CCBC board
members.
20. No pets or animals allowed.
21. Tournament contestants leaving before weigh-in must notify another
tournament contestant. Club members in violation will not be allowed
to fish in club tournaments for the rest of the year unless there
are emergency extenuating circumstances, which can be submitted in
writing to the board for their consideration.
22. Any co-angler not paying their boater a reasonable, agreed upon
share of boat gas and oil costs and launching fees is disqualified
from that tournament and from fishing in future club tournaments until
the boater is paid in full. If the boater is not paid by the end of
that tournament season, the co-angler will not be allowed to renew
their club membership. Any dispute between a boater and co-angler
over the reasonable sharing of boat costs should immediately be brought
to the tournament director’s attention for resolution.
Section
2: Wheels Tournament Rules
All general rules
pertaining to regular CCBC tournaments will apply to Wheels tournaments
with the following exceptions or clarifications:
1. No transporting
of live fish.
2. Contestants must fish Washington waters with unrestricted public
access.
3. Contestants must not leave the immediate vicinity of the launch
ramp where the boat was launched or begin to fish before the official
starting time.
4. Fish must be measured on a flat board with mouth closed. Measurements
will be rounded to the next lowest ¼ inch (12 3/8 = 12 ¼).
Caught fish will not count for the annual CCBC big fish award.
5. All fish to be considered for the tournament must be measured by
another CCBC member.
6. You may choose to send your measurements with another person, but
the responsibility for their timely arrival will be yours.
7. Fishing with relatives will not be allowed.
Section
3: Open/Family Tournament Rules
All general rules
pertaining to regular CCBC tournaments will apply to Open/Family tournaments
with the following exceptions or clarifications:
1. One person
fishing per boat team must be a current CCBC member (adult or junior).
There is no limit to the number or age of fishers allowed per boat
team, except that all safety regulations and boat restrictions must
be observed. DO NOT OVERLOAD YOUR BOAT.
2. There will be a five fish limit per boat team. All fishers per
boat are considered the boat team.
3. Entry fee will be $20.00 per boat team per tournament and must
be paid by a club member on the night of the regular CCBC meeting
preceding the tournament. Boat teams will enter the tournament under
a club member’s name. If you have not paid, your team cannot fish.
Anyone signing up for a tournament and then not showing up will forfeit
the entry fee unless that tournament Director has been notified. If
this provision is met, the fee will be refunded.
4. The entering club member must sign a zebra mussel disclaimer statement
for their boat team. The CCBC member, if not the person operating
the boat, is accountable to ensure the statement’s accuracy.
5. There will be a 75% payout to the top three finishing boat teams.
The CCBC will retain the other 25%. For the 75% payout the breakout
is as follows:
1st Place – 50%
2nd Place – 30%
3rd Place - 20%
You must catch
fish to receive a payout. Unawarded place money is retained in the
CCBC general fund.
6. All tournament boats must display the required contest banner.
No alcoholic beverages or drugs may be consumed by any tournament
participants during tournament hours. Any tournament rule violation
by a boat team member will result in disqualification of the entire
boat team, as decided by the Tournament Director.
7. Entered boat teams may not add additional or different fishers
after tournament start time. It is permissible to reduce the number
of fishers during the tournament.
8. A CCBC member who was part of the original boat team must remain
in the boat for the tournament duration. Any boat team without one
of their starting CCBC members will not have their fish weighed. CCBC
members are responsible to ensure that his/her boat team complies
with all tournament rules.
9. The tournament Director will be selected at the regular club meeting
immediately preceding the tournament.
10. Tournament results do not count towards any annual points/club
standings. Caught fish do not count for the annual big fish award.
Section
4: State team prize winnings
1. As is how
the Capital City Bass Club spends no funds on the CCBC State Team,
all prizes (money and trophies) are the property of the members of
the CCBC
State Team.
Section 5: Conditions
1. Trophies, plaques and other non-monetary prizes will be held and
displayed by the Capital City Bass Club.
2. All monetary prizes will be distributed to the members of the CBC
State Team less applicable taxes with-in 30 days or the next regular
club meeting which ever comes first.
3. If the members of the CCBC State Team do accept any items and or
monies from the Capital City Bass Club’s general fund the above stated
rules are void for the calendar year of the Washington State BASS
Federation Qualifier Series that those items were accepted.
4. These rules do not apply to individual CCBC State Team members
who have advanced passed the WSBF Qualifier Series and on to the Regional,
National and Bassmaster Classic competitions.
Section
6: Team Series Tournament Rules
1. Team series
are held on the same days as draw tournaments. Teams may consist
of one or two anglers, with no substitutions during a calendar year.
If a pair of team members (or one person fishing as a team) chooses
to change (or add) a partner, his points will start over from zero
for the first tournament he fishes after the change. If one member
of a team can't make a specific tournament, the other can fish alone.
2. Teams must sign up and pay at the club meeting before each tournament.
Fees are $40 per team (boat). Teams are not eligible for draw tournament
payouts, but 75% of their entry fee goes toward a team series payout,
with the other 25% going to the club. Teams may enter the daily big
bass pot (optional).
3. People fishing draw tournaments may elect to fish one day of a
draw tournament and one day of the team series (same weekend), but
an additional $40 team fee will be required.
4. Each team (boat) is limited to their five biggest fish per day.
5. All other rules are the same as CCBC general tournament rules.